ERCIM Alain Bensoussan Fellowship Programme Privacy Policy

The ERCIM Alain Bensoussan Fellowship Programme is an activity of ERCIM. This FP Privacy Policy will explain how our organization uses the personal data we collect from you when you use this website in the framework of this specific programme.

Topics:

What data do we collect?

By creating an account on this website we collect some data. What data depends on your status on the platform and is detailed below.

Registered user

  • Email address

Applicant to the fellowship programme

By applying to the fellowship programme, we collect all the data listed in the previous section as well as the following:

  • Name/First Name
  • Gender
  • Nationality
  • Date of birth
  • Place of birth
  • Phone number
  • Postal address
  • Photo
  • ORCID
  • PhD (date, university, supervisor)
  • Information about the fellowship you are seeking (university, scientific/research fields, ...)
  • Scientific/research experience
  • CV
  • List of publications
  • Research papers you contributed on
  • Letter of recommendation
  • Video presentation of yourself, if you wish to
  • Contact details of two referees

Fellow

Should your fellowship be accepted we will additionally collect the following data:

  • Banking information
  • Contact details of your scientific coordinator
  • Period of your fellowship and duration
  • Passport
  • Visa
  • PhD diploma proof
  • Contracts
  • Resignation letter
  • Campus France reference
  • Certificate of completion
  • Scientific and administrative reports

Evaluator

As an evaluator from one of the participating institutes, we collect the following data:

  • Name/First Name
  • Email address
  • Consortium/institute
  • Gender
  • Nationality

Additionally, you may provide more information in your profile:

  • Date of birth
  • Place of birth
  • Phone number
  • Postal address
  • Photo
  • ORCID

How do we collect your data?

You directly provide ERCIM with most of the data we collect. We collect data and process data when you:

  • Use or view our website via your browser’s cookies.
  • Register online to be informed of upcoming calls or to have access to the application form.
  • Voluntarily apply for a fellowship.
  • Are granted a fellowship in one of our partner research institutes.
  • Register online as an evaluator.

How will we use your data?

ERCIM collects your data so that we can:

  • Email you with information about upcoming fellowship opportunities.
  • Manage your application for a fellowship.
  • Manage your fellowship.

Access to personal data is strictly limited to ERCIM employees, authorized to process them by virtue of their duties, or communicated to third parties linked to the company by contract for the performance of tasks necessary for the management of your application. These third parties have only limited access to the data and are obliged to use them in accordance with the provisions of the legislation in force. The recipients of the data are, to date, entirely located within the European Union and EEE.

What are your data protection rights?

You have the right to access, rectify, port and erase your data, as well as limit processing. You can also, for legitimate reasons, oppose the processing of data concerning you.

To exercise these rights, you can, subject to the production of a valid proof of identity, contact Mr. Dominique HAZAEL-MASSIEUX, General Director, by email or at the postal address of the EEIG ERCIM.

In the event of difficulties relating to the management of your personal data, you can contact the National Commission for Informatics and Freedoms (more information on www.cnil.fr).

How long do we keep personal data

If you only have created an account but have not activated it, we will keep the request for 24h. After this deadline, your pending user account will be deleted.

If you only have created an account but haven't applied for a fellowship, your account gets deleted after three years from the date of creation of your user account.

If you have applied for a fellowship, your applications and account will be deleted three years after the deadline of the last call you applied to, except if you are granted a fellowship.

If you are granted a fellowship, your account is anonymized five years after the end of your fellowship. All personal data are deleted and your account is disabled, so that we can still use non-personal information for statistical purposes.

If you are an evaluator, your account is anonymized three years after the deadline of the last call for which you submitted an evaluation. All personal data are deleted and your account is disabled, so that we can still use non-personal information for statistical purposes.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our website, we may collect information from you automatically through cookies.

How do we use cookies?

ERCIM only uses first-party cookies. They are only used to keep you logged in allow proper operation of the different forms.

How to manage cookies

You can set your browser not to accept cookies. However, some of our website features may not function as a result.

How to contact us

If you have any questions about the framework of the fellowship programme, ERCIM’s Privacy Policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email: fp-privacy@ercim.eu

Address:
GEIE ERCIM
2004, route des Lucioles
Sophia Antipolis
06410 Biot
France

How to contact the appropriate authority

In the event of difficulties relating to the management of your personal data, you can contact the National Commission for Informatics and Freedoms (more information on www.cnil.fr).

Changes to our privacy policy

Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 2022-03-16.